can be changed throughout the year and resubmitted to employers to reflect unexpected changes in income, or life events such as the birth of a child or a marriage.
CIC Plus also offers other employee self service solutions including online pay stubs, online W-2s, online W-4s
and custom e-forms for their clients.
Little reminders - in the form of credit card and mortgage statements, W-4s
and 1099s, and account profit and loss summaries arrive almost daily.
* Compensation and benefits information, Such as W-4s
and beneficiary forms
Another member company uses Ceridian Self-Service, and says that employees can access pay stubs over the Internet, as well as change their home address, update their federal W-4s
and calculate "what-if" scenarios on payroll changes.
* While the IRS no longer requires employers to submit W-4s
that have more than 10 withholding exemptions, the California Employement Development Department requires that employers submit all DE4s claiming more than 10 exemptions.
Employees can view electronic copies of their pay stubs, W-2s, and W-4s
online through private, secure portals--eliminating the need to print paper pay stubs.
The Internal Revenue Service (IRS) calls such claims questionable Form W-4s
. However, in the course of performing our work, we became concerned about the reliability of the information that IRS maintains on these taxpayers and decided that we could not use it to answer Representative Gallegly's questions.
Although optical character reading (OCR) capabilities could be added to the system to read the incoming faxes, Gelle says that the wide variety of formats allowed and handwritten W-4s
would be troublesome for OCR.
The pilot's cost was justified on the basis of eliminating paper forms (e.g., expense reports, W-4s
) and electronic distribution of operational information, such as online manuals for loan processors and Fannie Mae/Freddie Mac memos.
But what about all of the other documents that build up on a day to week to month basis: nightly sales reports or "Red Book" reports, liquor and food inventories, usage reports, delivery invoices, I-9s, W-4s
, employee write ups, tip-out trackers, catering or party contracts, work orders, maintenance requests, newsletters, flyers, standard forms, etc.