Substitute check

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Substitute Check

A digital image of the front and back of a check with the words "this is a legal copy of your check" appearing next to the image. A substitute check can be transferred electronically, while a regular check cannot. This can expedite the payment process of a check; that is, it reduces the amount of time it takes for the check to clear. Like regular checks, substitute checks can be used as proof that payment was made. Substitute checks are normally kept on file at the bank where they were deposited, but an account holder can usually receive a copy for a fee. A substitute check is also called an image replacement document.

Substitute check.

Substitute checks are digital copies of the fronts and backs of paper checks that provide the same legal protections and obligations as the originals, including serving as proof of payment.

Each check is formatted on a separate piece of paper a little larger than the original with the words "This is a legal copy of your check� appearing next to the image.

Using digital copies, which can be transmitted electronically, allows banks to process payments faster and more efficiently than they could when paper checks had to be routed through the check clearing system. Most banks destroy original checks once they've archived the substitutes, which means that you probably no longer receive cancelled checks with your bank statement.

Your bank may send you substitute checks but is more likely to provide either a line item statement or an image statement that has photocopies of the fronts and backs of cancelled checks grouped on a page. These are not substitute checks, although they can often be used as proof of payment.

If you need an actual copy of a substitute check, you can request it from your bank. However, there may be a fee.

References in periodicals archive ?
The system is designed to detect all prevalent methods of check fraud, including signature forgery, counterfeit checks and physical alteration of paper checks and Image Replacement Documents (IRDs).
National City is fully end-to-end image enabled and does not print image replacement documents.
This allows banks to submit image replacement documents (IRDs) in lieu of checks for clearing.
The partnership comes immediately following the passage of the first of two check electronification rules by the Canadian Payments Association (CPA), which permits the use of image replacement documents (IRD) for processing.
This branch capture solution can also create image replacement documents (IRD) and demographically expedite IRD production nationally to speed up the delivery time.
They are designed for secure production printing in data centers, service bureaus and other transactional environments that print documents such as checks and image replacement documents (IRDs).
The Commercial Bank will also benefit from Goldleaf's Atlanta-based payment processing center, which offers a full range of back-office services, including item and image capture, document and check imaging, storage and archive capabilities, as well as the printing of image replacement documents (IRDs) and full electronic cash-letter services (ECL).
These Fiserv end-to-end solutions include full-featured offerings for merchant and branch capture, as well as clearing and, if needed, printing of image replacement documents (IRDs) at more than 30 sites throughout the country.
Alogent's Sierra Solution provides dynamic clearing by combining ACH, image exchange or paper through Image Replacement Documents (IRDs).
In addition to item processing, the center provides full-scale back-office services including item and image capture, document and check imaging, storage and archive capabilities, as well as the printing of image replacement documents (IRDs) and full electronic cash-letter services (ECL).
a leader in secure enterprise printing solutions, announced they will partner to provide enhanced software and MICR laser printers for the printing and management of image replacement documents (IRDs) or substitute checks for the new Check 21 initiative.
The system handles the generation, sending and receiving of return item files and gives bankers a choice of printing substitute checks or image replacement documents (IRDs) in-house or outsourcing that function.