The centralized system also includes a variety of automated features, including electronic forms for direct deposit, W-4s
, and more, allowing employees to self-onboard.
CIC Plus also offers other employee self service solutions including online pay stubs, online W-2s, online W-4s
and custom e-forms for their clients.
Compensation and benefits information, Such as W-4s
and beneficiary forms
Another member company uses Ceridian Self-Service, and says that employees can access pay stubs over the Internet, as well as change their home address, update their federal W-4s
and calculate "what-if" scenarios on payroll changes.
While the IRS no longer requires employers to submit W-4s
that have more than 10 withholding exemptions, the California Employement Development Department requires that employers submit all DE4s claiming more than 10 exemptions.
Employees can view electronic copies of their pay stubs, W-2s, and W-4s
online through private, secure portals--eliminating the need to print paper pay stubs.
The Internal Revenue Service (IRS) calls such claims questionable Form W-4s
Although optical character reading (OCR) capabilities could be added to the system to read the incoming faxes, Gelle says that the wide variety of formats allowed and handwritten W-4s
would be troublesome for OCR.
Review these findings for possible modifications to their present W-4s
Further, they can onboard new employees online, collecting signatures on employee manuals, I-9s, W-4s
and any other necessary forms and materials.
But what about all of the other documents that build up on a day to week to month basis: nightly sales reports or "Red Book" reports, liquor and food inventories, usage reports, delivery invoices, I-9s, W-4s
, employee write ups, tip-out trackers, catering or party contracts, work orders, maintenance requests, newsletters, flyers, standard forms, etc.
So it's critical that essential details, such as the new employee's name, Social Security number and withholding allowances or otherwise invalid W-4s