Establish uniform policies regarding the I-9
process and compliance, including whether to copy supporting documents; storage of I-9s
; addressing credible reports of suspected unlawful employment and/or fraudulent identity; and retention and purging.
As of 2004, the law also allows employers to electronically complete and store I-9s
Further, they can onboard new employees online, collecting signatures on employee manuals, I-9s
, W-4s and any other necessary forms and materials.
With one simple log-in, customers can manage their backgrounds, Form I-9s
and E-Verify all within the same platform.
The myE-Verify application will permit workers to check the biographic information included on their own I-9s
to see whether the E-Verify system would confirm their eligibility.
Have all of your I-9s
ready to have us inspect them.
All companies should have in place an I-9
procedure or compliance manual that is required reading for persons responsible for completing I-9s
on behalf of the company.
For example, under federal law, if an employer fails to properly complete, retain and/or make available for inspection its Form I-9s
(the Federal Employment Eligibility Verification form) as required by law, it may face civil penalties in an amount of not less than $110 and not more than $1,100 for each violation.
In addition to preparing Form I-9s
, the Immigration Reform and Control Act (IRCA), a controversial law c\enacted in 1986, requires employers to enact other policies such as terminating workers if the employer later learns that the employee is undocumented.
The technology powers automated and paperless preparation, signing, management, auditing, and storage of I-9s
forms, as well as automatic E-Verify submission.
This would include: (1) ensuring that I-9s
of every employee are properly and correctly filled-out, (2) reviewing and training employees/managers on compliance policies and issues, and (3) preparing for Immigration and Customs Enforcement (ICE) audits.
ICE audits that reveal large numbers of improperly documented I-9s
for lawful workers get less attention.