I-9

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I-9

A form that an employer must file with the U.S. federal government to verify that an employee is eligible to work in the United States. The employee fills out a portion of the form and the employer completes and files it. The form states that the employee has shown appropriate identification and documentation proving his/her legal ability to work. Employers have been required to file the I-9 form since 1986.
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Job applications, I-9 forms, employment screening reports are all typical documents found in the HR department, and all have one thing in common - they contain sensitive private consumer information.
The error-free completed electronic Form I-9 is then securely stored and accessible with the employer's other electronic I-9 forms with the same logic and audit trail.
Original, microfilm, microfiche or electronic I-9 forms acceptable for inspection
Immigration agents plan to review the I-9 forms and identification documents at all 652 companies.
Question: May employers keep I-9 forms in personnel files?
Once all preparations and risks have been addressed, it is important to conduct an ICE simulated I-9 audit in order to identify weaknesses and errors that may be present in the I-9 forms on file.
As the federal government moves in this direction, employers must verify their I-9 forms are compliant with the law before they face an audit or use E-Verify.
For example, because I-9 forms contain protected information about an employee's age and citizenship status, it is recommended that they be retained in a locked file apart from other personnel records.
Since 2006, Immigrations and Customs Enforcement has ramped up its inspections of I-9 forms, the federal employment eligibility verification.
If the agents appear with a warrant requiring immediate production of the I-9 forms or other employment records, call an attorney immediately so that he or she can come to the premises to deal directly with the agents.
The new law allows employers to complete and store these forms on a computer, as well as to convert existing I-9 forms into electronic versions for storage purposes.
Do you store I-9 forms (immigration and naturalization employment eligibility) separately from payroll records?